Efficiently run training, enhance safety, and support student outcomes – all from one place. Pilotbase is built for the college and university flight programs who need more from software. Your daily operations, optimized. Your program success, demonstrated.
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Encourage Student Progress Each Semester
Pilotbase Flight Ops is designed for semester-based block scheduling and outcome visibility. And it answers what university programs are measured on: if students are on pace or falling behind, and why.
Pilotbase offers the first fully closed-loop Safety Suite, purpose-built for flight schools. Connecting pre-flight, in-flight, and post-flight with a Safety Management tool across all three, it helps university programs demonstrate safety to institutional and FAA stakeholders.
Because Safety Suite runs on the same platform as a school’s Flight Ops, every workflow and report is tied to your real aircraft, reservations, and pilots. Instead of disconnected tools and touchpoints, you get a single source of truth for the whole operation.
Weather briefing, weight & balance, aircraft airworthiness, and FRAT. Dispatch-enforced and timestamped.
Route planning, chart layers, and ADS-B traffic in a school-controlled EFB. Checklists and track-log recording, built in.
School-defined exceedance rules and 3D replays. Every instrumented flight, auto-matched to its reservation.
Incident reports, hazard register, corrective actions and verified closure – with anonymous, AI-assisted intake.
Pilotbase is SOC 2 compliant, encrypts data in transit and at rest, and is built with breach mitigation and continuous monitoring baked in, not bolted on.
Pilotbase: Your Partner for the Long-term
Modifying budgets and onboarding complex teams takes time. Our university services are structured to support that reality, from kickoff and on through multi-year agreements.
Before your first login, our team builds your migration plan. Data transfer, integration checks, and staff training are scheduled around your academic calendar, not the other way around. Collaboration, product innovation, and customer success are ongoing.
Made for How University Teams Work
One standardized data set for university leadership, accreditors, and the FAA
Predictable, transparent pricing
No manual reconciliation with billing in the same system as scholarships and financial aid
Todd Cellini, Ed.D., COO
Spartan College of Aeronautics and Technology
“Preparing professional pilots requires more than excellent instructors and great aircraft. It requires operational consistency, visibility, and safety across the entire organization. That’s what attracted us to Pilotbase’s approach and why we wanted to help shape these products before they reached the broader industry.”
"We breezed through our Part 141 inspection largely due to my ability to answer virtually all of the FAA inspector’s questions by referring to the platform."
Charles Weigandt
Program Director/ Chief Pilot, Austin Peay State University
"It’s immensely customizable, reduces errors improving accuracy, simplifies operations, reduces storage needs and staffing, and allows for better insight into our operation then we have ever had before."
Middle Tennessee State University
Flight Operations Program Manager
"We had our first review of our digital records from the FAA. It was amazing showing them what it can do. It appeared like they were trying hard to find holes but they couldn’t find anything. They even left being impressed."
Casey Rice
Lynn University
